Minutes of the Aerospace Education Foundation
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Aerospace Education Foundation
Executive Board Meeting
Call to order:
The meeting was called to order by President David Pope at
1100.
Attendance:
Board Members:
David Pope, Terry Ross, Joe Peltier
Additional Attendees:
Chip Caprez
Treasurer’s Report:
Mr. Peltier presented the treasurer’s report.
New Business:
The purpose of the meeting today was primarily for the Board
members to meet since it had been a long time since the last meeting
due to a number personal and weather related events.
Since the last meeting, Joe Peltier had replaced Mr. Shroyer
and while he had acted in the capacity of Treasurer, he hadn’t met
the Vice President (Mr. Ross).
The main purpose of this meet was to review the Foundation’s
current financial status, begin work on a budget for 2013, and to
review our investments and investment strategy currently being used.
Our investment Advisor, Mr. Caprez presented the Foundation’s
investment report for the past year, reviewed our strategy for
selecting investments and offered suggestions and opinions on the
way ahead given the current economic situation.
After reviewing each investment, it
was determined that only two of them might be considered for “sell”
action. The rest of our
investment portfolio is well positioned for the situation going
forward. However, the
board voted unanimously to be on “alert” for any changes that might
warrant a change in this strategy.
Mr. Caprez was briefed to alert Mr. Ross immediately and copy
the other two board members if the situation had changed and in his
opinion, the board would need to consider one or more of our
investments for a
decision. The board
agreed to meet again in early January prior to EXCOM meeting to
confirm our investment strategy remains valid going into the first
six months of 2013 and to confirm our budget.
Mr. Pope is to brief EXCOM on our draft budget, get feedback
and adjust the draft before sending it out for further oversight
with AEF board members.
Mr. Ross will convene the Finance
Committee in December and brief the current strategy for investments
and get committee’s concurrence.
The committee also needs to develop a process to review any
urgent changes that may be required for consideration as the result
of an “alert” from our investment advisor.
The meeting was adjourned at 1:30 by
the Foundation President.
The AEF will next meet on or about January 8, 2013 to review
the current budget and investment situation.
After that meeting, the Foundation should be able to finalize
the 2013 spend plan. The
Foundation Treasurer will need to be prepared to present a
treasurer’s report and the Vice President will present the Finance
Committee’s report.
Finance Committee members are invited to attend if possible.
Aerospace Education Foundation
Executive Board Meeting
July 12, 2011
Minutes
Call to order:
The meeting was called to order by President David Pope at
1100 at Southwest Securities office in the Quarry.
Attendance:
Board Members:
David Pope, Terry Ross, John Shroyer
Additional Attendees:
Troy Dixon, Bill Croom, Bill Watkins
Treasurer’s Report:
Mr. Shroyer presented the updated report on our current
spending and forecast budget for the reminder of the year.
New Business:
Discussion of a new investment strategy and tool.
Mr. Chip Caprez, AFA investment advisor, prepared a
discussion about using an annuity to augment our investment
strategy. Board will
study the suggestion.
The meeting was adjourned at 11:45 by
the Foundation President.
The AEF will next meet as needed for financial committee
discussions on next year’s budget and discuss the annuity proposal.
Aerospace Education Foundation
Executive Board Meeting
Call to order:
The meeting was called to order by President David Pope at
Chip Caprez Office
Attendance:
Board Members:
David Pope, Terry Ross, Troy Dixon, Bill Croom
Additional Attendees:
Chip Caprez
Treasurer’s Report:
We used Mr. Shroyer’s updated report on our current spending
and forecast budget for the reminder of the year.
New Business:
Discussion adoption of the annuity recommendation and
spending the remainder of this calendar year and reviewed again the
proposed budget for 2012.
The committee decided to invest a portion of our money with
the annuity using a life AFA member as the annuitant.
Updated the spending plan and approved that for remainder of
fiscal year and accepted the new budget for 2011-2012.
The Foundation expects a nice infusion form the results of
the 2012 AETC Symposium but reminded the Committee that we will not
have a Symposium in 2013.
Beyond that, all future Symposiums are doubtful at best.
Therefore, the budget will have to be scrutinized accordingly
with this in mind. This
budget plan was adopted and forwarded to the Chapter President for
his comments and or concurrence.
The meeting was adjourned at 11:45 by
the Foundation President.
The AEF will meet in September at a date and time TBD.
The Foundation will need to
replace our Treasurer as he needs to step down for personal reasons.
Once a new Treasurer is in place, a formal handover and
audit of the account will take place.
AEF Agenda
1600 hours
Lackland AFB Golf
Course Clubhouse
·
Treasurer’s Report
(John Shroyer)
·
Budget Update (John
Shroyer)
·
Recap of AETC Expo
Results and Payout Plan
(Pope)
·
New Business-Request
from Black History Committee
o
Request for
donations for scholarship
o
No amount specified
but Chapter President authorized initially $300
o
Would be an annual
request
o
Discussion
o
Decision of Board
·
Adjourn Foundation
Meeting
·
Call Foundation’s
Financial Committee to order (Terry Ross)
·
New Business
Discussion
o
Have had email
discussions about idea of using Foundation money to purchase
individual stock
o
Discussion
o
Decision
·
Adjourn Meeting
Aerospace Education Foundation
Executive Board Meeting
Call to order:
The meeting was called to order by President David Pope at
1100 Grand Hyatt Hotel
Attendance:
Board Members:
David Pope, Terry Ross, John Shroyer
Additional Attendees:
Chip Caprez
Treasurer’s Report:
Mr. Shroyer presented the updated report on our current
spending and forecast budget for the reminder of the year.
New Business:
Discussion adoption of the annuity recommendation and
spending the remainder of this calendar year and finally, a review
of proposed budget for 2012.
The committee decided to invest a portion of our money with
the annuity using a life AFA member as the annuitant.
Updated the spending plan and approved that for remainder of
fiscal year and accepted the new budget for 2011-2012.
The Foundation expects a nice infusion form the results of
the 2012 AETC Symposium but reminded the Committee that we will not
have a Symposium in 2013.
Beyond that, all future Symposiums are doubtful at best.
Therefore, the budget will have to be scrutinized accordingly
with this in mind.
The meeting was adjourned at 11:45 by
the Foundation President.
The AEF will meet December 11, 2011 at same time and
location. The Foundation
Treasurer will need to be prepared to review our investments and
finances. Treasurer was
also requested to have an updated report to present at that time..
Executive Board Meeting
Minutes
Call to order: The
meeting was called to order by President David Pope at 1100 at
Southwest Securities office in the Quarry.
Attendance: Board
Members: David Pope,
Terry Ross, John Shroyer
Additional Attendees:
Chip Caprez
Treasurer’s Report: Mr.
Shroyer presented the updated report on our current spending and
forecast budget for the reminder of the year.
New Business:
Investment strategy report and update.
Mr. Capez reviewed our investments for the past year and
presented documents supporting those investments and our returns.
He presented a forecast for earnings for the next year which
the Foundation will base it spending to support the Chapter in
accomplishing the AFA’s mission.
In order try and improve upon our investment strategy, two
points were made for consideration by Mr. Caprez.
First, we need to curtail bonds for the time being.
They are no longer a good option for the Foundation.
Second point for consideration was to consider putting some
portion of our funds into what I will term value stocks.
Those stocks are in firms that have a long history of making
money and have a forcast for future growth, future earnings and
provide dividends while we wait for that growth in the stock’s
value. The Foundation
will study this proposal and discuss at the January meeting.
The meeting was adjourned at 11:45 by the Foundation President.
The AEF will determine a meeting time and location in January
in conjunction with the AETC Symposium as more participants will
already be in place for that effort.
Aerospace Education Foundation
Executive Board Meeting
Minutes
Call to order:
The meeting was called to order by President David Pope at
1100 at Southwest Securities office in the Quarry.
Attendance:
Board Members:
David Pope, Terry Ross, John Shroyer
Additional Attendees:
Chip Caprez
Treasurer’s Report:
Mr. Shroyer presented the updated report on our current
spending and forecast budget for the reminder of the year.
New Business:
Discussion adoption of the annuity recommendation and
spending the remainder of this calendar year and finally, a review
of proposed budget for 2012.
The committee decided to invest a portion of our money with
the annuity using a life AFA member as the annuitant.
Updated the spending plan and approved that for remainder of
fiscal year and accepted the new budget for 2011-2012.
The Foundation expects a nice infusion form the results of
the 2012 AETC Symposium but reminded the Committee that we will not
have a Symposium in 2013.
Beyond that, all future Symposiums are doubtful at best.
Therefore, the budget will have to be scrutinized accordingly
with this in mind.
The meeting was adjourned at 11:45 by
the Foundation President.
The AEF will meet December 11, 2011 at same time and
location. The Foundation
Treasurer will need to be prepared to review our investments and
finances. Treasurer was
also requested to have an updated report to present at that time..
Aerospace Education Foundation
Executive Board Meeting
Minutes
Call to order:
The meeting was called to order by President David Pope at
1100 at Southwest Securities office in the Quarry.
Attendance:
Board Members:
David Pope, Terry Ross, John Shroyer
Additional Attendees:
Troy Dixon, Bill Croom, Bill Watkins
Treasurer’s Report:
Mr. Shroyer presented the updated report on our current
spending and forecast budget for the reminder of the year.
New Business:
Discussion of a new investment strategy and tool.
Mr. Chip Caprez, AFA investment advisor, prepared a
discussion about using an annuity to augment our investment
strategy. Board will
study the suggestion.
The meeting was adjourned at 11:45 by
the Foundation President.
The AEF will next meet as needed for financial committee
discussions on next year’s budget and discuss the annuity proposal.
Aerospace Education Foundation
Executive Board Meeting
Minutes
Call to order:
The meeting was called to order by President David Pope at
1610 hours at Whataburger on Northwest Military Highway.
Attendance:
Board Members:
David Pope, Terry Ross,
John Shroyer, Brent Boller
Treasurer’s Report:
Mr. John Shroyer and David Pope opened a discussion on the
budget. AETC has
determined that the annual Symposium will be conducted every other
year rather than every year beginning after the 2012 event.
This will limit the amount of money directed from the Chapter
to the AEF.
New business:
-
Given the limited funding which will come to the AEF, discussion
ensued over potential areas to trim or cut.
David Pope suggested the AEF review finances and brief the
Alamo Chapter president and vice president on a new spending
strategy.
-
David Pope opened discussion regarding new avenues for getting NCOs
and Airmen to become members of AFA.
Recommendations were offered on potential social events
directed at company grade officers, NCOs and Airman Leadership
School attendees. The
AEF will explore offering discounts on 3-year memberships
The meeting was adjourned at 1655 by
Foundation President, David Pope.
The AEF determined it would meet to brief select members of
the Executive Committee on the budget on June 1, 2011 at StoneWerks
in the Quarry.
Aerospace Education Foundation
Executive Board Meeting
Minutes
Call to order:
The meeting was called to order by Vice President Terry Ross
at 1600 hours.
Attendance:
Board Members: Terry Ross, John Shroyer, Bill Croom, Brent
Boller
Others: Randy Coggins, Mike
Nishimuta, Chip Caprez,
John Soares
Treasurer’s Report:
John Shroyer indicated he would finalize changes to the
budget and brief to the Chapter executive session.
Agenda:
Terry Ross introduced John Soares as a member of the finance
committee of the AEF.
John is an at-large lifetime member of the AFA.
Mike Nishimuta will transfer John’s membership to the Alamo
Chapter.
.
Old business:
John Shroyer briefed that he was to have a meeting with the
Lackland Airman Leadership School to see if the AEF can sponsor
awards for the graduates.
Birdies for Charity was briefly
discussed in regard to publication of the next Defender.
Bill Croom advised
that the PGA Tour has honored the Valero Texas Open with the “Best
Charity Integration” award for 2010, for integrating its charity
message into the event’s marketing efforts.
New business:
Terry
Ross showed the menu President David Pope had selected for the
Executive Dinner at the AETC Symposium/Expo.
The meeting was adjourned at 1650 by
Foundation Vice President Terry Ross.
Next meeting is TBA.
Aerospace Education Foundation
Executive Board Meeting
Minutes
Call to order:
The meeting was called to order by President David Pope at
1700 hours at Zinc’s.
Attendance:
Board Members:
David Pope, Terry Ross, John Shroyer
Others: Randy
Coggins, Gary Copsey, Al Swaim, Bill Croom, Mike Nishimuta, Chip
Caprez, Meg McCormick
Treasurer’s Report:
John Shroyer report the state of our account.
He will provide an initial strawman budget for the Foundation
to consider at our 17 Nov meeting.
Old Business:
Dave Pope reported that the Lonesome Dove location was not
going to be available after all for the 2011 Executive Reception.
Plan is to return to Zinc’s Fire Wheel Room.
New business:
Dave Pope reported that the Birdies
for Charity project returned about $750.
The money will be deposited in the AEF account and a check
distributed to Texas State University and UTSA at some point in
support of their leadership programs.
Dave Pope reported that he still needs
to work a meeting with the new PAS at UTSA and Texas State to
discuss future plans for the Birdies for Charity project. The
Birdies for Charity Program will kickoff formally again next month
and a good kickoff is important to the success of the program.
Dave Pope discussed the Family
Education Award program reporting that there are a record number of
recipients this year.
The Board awarded 33 people with $1,000 education grants to continue
their studies.
Mr. Caprez gave the members a good
overview of our investments, targets and results so far.
At this point, we are meeting our
The meeting was adjourned at 1830 by
Foundation President, David Pope.
Next meeting will be on Wednesday, 17 Nov 2010 at 1630 at
Tomatillo’s.
|
Aerospace Education
Foundation
Executive Board Meeting
Minutes
Call to order:
The meeting was called to order by
President David Pope at 1735 hours at Zinc’s.
Attendance:
Board Members:
David Pope,
John Shroyer, Brent Boller, Bill Croom
Others:
Randy Coggins, Gary Copsey, Carlos
Massiatte and Tom
Peterson
Treasurer’s Report:
Mr. John Shroyer reported the extension
for the 2009 IRS filing is 15 August 2010.
He
indicated that the current AEF balance in the
bank is $524,262.33.
The treasurer’s report was approved as
presented.
Old Business:
Dave Pope reported that he would check
out the newly added
“Lonesome Dove Room” at the Henry B.
Gonzalez Convention Center as a potential venue
for the AFA Executive Dinner during the
Symposium/Ball.
He invited other meeting attendees to
join him on 21 July.
On the topic of the Executive Dinner,
Randy Coggins reported that Gary Copsey would be
the POC for the gift at the dinner.
New business:
Dave Pope discussed the AFA Texas
State Summer Convention he attended over the
weekend of 9-10 July in Wichita Falls.
He suggested that local board members
attending similar meetings in the future be
reimbursed for their basic expenses. The AEF
Board concurred after discussion.
Mr. Shroyer will check with our CPA to
determine proper expense reporting procedures
and policy to ensure both the Foundation and IRS
requirements are satisfied.
Dave Pope reported that he will work a
meeting with the new PAS at UTSA to discuss
future plans for the Birdies for Charity
project. Dave said he and Randy, along with the
ROTC staff would discuss the future direction
and type of support needed.
Dave Pope discussed the Family
Scholarship program reporting that there are a
record number of recipients this year.
He suggested that with the current AEF
cash position, the board can afford to bump up
the number of scholarships.
Discussion ensued over the cash amount of
the scholarships and it was decided to leave the
value at $1,000 but increase the number given
out at that figure.
He also observed that NCO spouses are in
the greatest need of the scholarships.
The meeting was adjourned at
1830 by
Foundation President, David Pope.
Next meeting will be on Tuesday, 14
September 2010 at 1700..
Aerospace Education Foundation
Executive Board Meeting
Minutes
Call to order:
The meeting was called to order by
President David Pope at 1845 hours.
Attendance:
Board Members:
David Pope, John Shroyer, Brent Boller,
Angelo Haygood, Bill Croom
Others:
Randy Coggins
Secretary’s Report:
April minutes were approved as written.
Treasurer’s Report:
Mr. John Shroyer provided the report. He
indicated that the AEF was extremely healthy
financially and suggested the board establish a
Dr. Kaye Bigger scholarship.
The item was presented to Mr. Angelo
Haygood for further exploration.
Mr. Shroyer also reported that a second
extension was obtained for the 2009 IRS filing.
The new extension is 15 June 2010, but he
predicted it would be filed prior to that date.
The treasurer’s report was approved as
presented.
Agenda:
.Board members and guest Randy Coggins,
AFA Chapter President, were welcomed.
Mr. Dave Pope opened discussion
regarding memberships for NCO Academy
distinguished graduates. The AEF board concurred
this is the right thing to do, but determined
the item should be taken on from a chapter
perspective.
Mr. Randy Coggins agreed to place this on
the next chapter agenda for a decision.
New business:
-
Mr. Pope briefed the board on the upcoming
AETC/AFA Symposium/Ball scheduled for January
2011.
He indicated the symposium was currently
in the preliminary planning phase and suggested
board members begin thinking about what gift, if
any, to place on tables during the Executive
Dinner. Mr. Coggins will place a decision on a
POC for this item on the June chapter agenda.
-
Additional discussion on the symposium was
initiated by Mr. Coggins who suggested SMSgt.
Cynthia Barrowman in the AETC/CAG assist with DV
tours this next year.
Mr. Coggins also observed that the
symposium is growing in size and stature each
year.
Mr. Coggins has to sign a hotel contract
five years in advance, citing some of the risks
associated with that requirement.
-
Board members monitored a conference call with
AEF National Aerospace Education Council members
regarding, among other things, the future of
Cyber Patriot.
Call was initiated by Mr. Bill Croom.
Mr. Pope followed up the call with his
vision of providing college financial support
for high school students involved with Cyber
Patriot in the 26 area school districts.
-
Mr. Pope
updated the board on the Family Scholarship for
2010, reporting that he had no takers as yet.
He will send out an E-blast regarding
this issue.
Mr. Pope also recommended that these
scholarships be made available to surviving
spouses or children.
-
Mr. Pope reported that Colonel Terry Ross will
be retiring on 11 June 2010, and following that
he will form the Financial Committee.
Mr. Pope suggested the board be composed
of 5 to 7 Alamo Chapter AFA members.
The meeting was adjourned at 2010 by
Foundation President, David Pope.
Next meeting date and location TBD.
Aerospace Education Foundation
Executive Board Meeting
Minutes
Call to order:
The meeting was called to order by
President David Pope at 1700 hours.
Attendance:
Board Members:
David Pope, Col. Terry Ross, John Shroyer,
Brent Boller, Angelo Haygood, Bill Croom
Others:
Mike Nishimuta, Gary Copsey, Meagan
McCormick, Chip Caprez, Al Swaim, Alan Beatty.
Secretary’s Report:
The minutes from last meeting were
provided, motioned for approval, seconded, and
approved as written.
Treasurer’s Report:
John Shroyer provided the report.
It was motioned for approval, seconded
and approved as presented.
(John, add in any detail you think needs
to be on the record)
Agenda:
Mr. Pope welcomed the newly installed board
members (Col. Terry Ross, Vice; Mr. Brent Boller,
Sec; and our newest position (Vice-President
Awards Programs) Mr. Angelo Haygood.
.Mr. Chip Caprez briefed the board on
status of Foundation funds under his advisory.
Mr.
Caprez reported that the Foundation had $52,000
in cash on hand.
He also reported that the current
extension for IRS filing is 15 May 2010.
In the future, Col. Ross will chair the
finance committee and work with Mr. Caprez and
members of his committee to manage Foundation
investments.
New business:
Mr. David Pope recommended the Foundation
take applications for the CFIP program next year
and have Alamo Chapter sponsor one solo student
instead of picking one from high school packages
submitted to the board.
AFA would use Daedalian members who wear
both hats to participate in that effort and make
the selection of the candidate for the program
which will be sponsored in the name of Alamo
Chapter #234.
We need to find out how many Daedalians
we have to choose from for this board.
We will make that an item for discussion
this fall and vote on that.
The meeting was adjourned at 1800
hours by Foundation President, David Pope.
Next meeting date to be determined.
Minutes of AEF Meeting Attending: David Pope, John Shroyer, Mike Nishimuta Discussion about AFA Texas request for Alamo Chapter to forego proceeds of license plate donation. Alamo AEF will contact Texas AEF in regard to a donation to Texas AEF which will match the expected chapter proceeds from the License plate program. Discussion about process for giving scholarships to high school students. The AEF will develop a written policy for how the funds will be given, considering factors such as:
Discussion of need to identify strategic intent for distribution of scholarships
Discussion of potential offices for next year. Discussion of potential use of San Antonio Area Foundation to assist in strategic planning, marketing/promotion of scholarships, administration and selection of recipients. Discussion on potential for Birdies for Charity program to raise funds for AEF. Dave would like to send out an email to the AFA membership soliciting a project leader. Aerospace Education Foundation Minutes USO Downtown San Antonio Attendees: David Pope, John Shroyer, Lionel Robertson, Bill Croom, Alan Beaty Meeting Discussion:
David Pope President Aug 25, 2009 |
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May 14, 2009 |
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April 14, 2009 |
| Minutes of the Alamo Education Foundation Lion and Rose, San Antonio, TX 5:30 pm March 25, 2009 Members present: David Pope, President Lionel Robertson, VP Mike Nishimuta, Secretary John Shroyer, Treasurer Absent: Bill Croom, Trustee Discussion started on lack of documentation of AEF missions and role. Not much information is available on the National AFA website, but the Texas AEF has more resources. The foundation needs some organizational work, including bylaws, budget, and some planning. Mike will look at starting on preparing some bylaws for the AEF. Dave met with the Command Chief Master Sergeants for AETC and 19 AF, Tampana and Belcer, at Randolph this week to let them know what the AEF does and solicit their ideas. AEF has some outstanding bills to pay. The Blue Suit dinner will be $10,000. John will get put on the signature card for the bank and have Erika removed. Ralph Chalfont has put together a recommended list of scholarships that for the year ending 30 Sep 2009. The CPA Vaughn Associates is working on our 2008 tax return. Lionel will look at the idea of an Air Force Ball for September, sponsored by the AEF. One issue that needs to be considered for 2010 is the merchant services account for the bank account so that vendors and sponsors can charge for the symposium/expo. We need to discuss with the Air Force on who will handle payments/registration for the ball. |