CONSTITUTION AND BYLAWS
OF THE
ALAMO CHAPTER OF THE AIR FORCE ASSOCIATION
ARTICLE I
NAME
The name of this Chapter shall be Alamo Chapter of the Texas State Air Force Association.
ARTICLE II
OBJECTIVES
The Air Force Association provides an organization through which we, as free people, may unite to address the defense responsibilities of our nation imposed by the many advances in aerospace technology that have been, and will continue to be made; to educate the members and the public at large as to what that technology can contribute to the security of free people and the betterment of mankind; and to advocate and support military preparedness of the United States and its allies adequate to maintain the security of the United States and the free world.
ARTICLE III
LIMITS
The Chapter shall be civilian and shall not be used for the dissemination of partisan principles, nor for the promotion of candidacy of any person seeking office or preferment, nor for any other personal or commercial gain.
The Chapter shall operate exclusively for the purposes specified in AFA’s Articles of Incorporation, and shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
Upon dissolution of the Chapter, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
ARTICLE IV
MEMBERSHIP
Section 1. Eligibility. A member of the Association shall be deemed to be a member of this Chapter if they shall either have filed application for such membership with this Chapter, or shall have been assigned to this Chapter through automatic affiliation, or shall have paid their AFA dues through, or credited the same to, this Chapter. Members in good standing may transfer their affiliation to any Chapter of the Association. No member of this Chapter may be a member of any other Chapter at the same time. No person may join the Chapter without first being a member of the Air Force Association.
Section 2. Community Partners. A company or business that wishes to support the aims of the Air Force Association for greater community understanding of the need for aerospace power in the defense of the nation may apply for affiliation with the Air Force Association and the Alamo Chapter as an AFA Community Partner.
ARTICLE V
FINANCE
Section 1. Dues. Annual dues are paid to the Air Force Association as required by the Association. No other dues are required.
Section 2. Fiscal and Operating Years. The Fiscal Year of the Chapter shall be October 1 to September 30. The Operating Year shall be October 1 to September 30.
ARTICLE VI
CHAPTER MEETINGS
Section 1. Meetings. The Chapter shall meet at least quarterly. The meeting in the month of March shall be the annual meeting for the election of officers. Special meetings may be called by the President, by majority vote of the Chapter Council/Executive Committee (EXCOM), or upon written request of any of its members.
Section 2. Quorum. A quorum shall consist of members present.
Section 3. Notice of Meetings. Members will be notified of regular meetings by mail, email, or other verified method. Members will be notified of a special meeting, by mail or other verified method, no less than 30 days prior to a special meeting.
Section 4. Voting. Each voting member of the Chapter shall be entitled to one vote in all proceedings.
ARTICLE VII
OFFICERS
Section 1. Elected Officers. The officers of the Chapter shall be a President, Executive Vice President, a Secretary, and a Treasurer. The officers shall be elected at the annual meeting and shall serve for a period of one year and thereafter until their successors are elected. The election may be conducted by mail or electronic ballot to all voting members in advance of the annual meeting, with the votes being counted and the results announced and ratified at the annual meeting.
Section 2. Appointed Officers. Additional officers may be appointed by the President. The President may appoint additional Chapter Council/EXCOM members and such subordinate officers as deemed necessary upon approval of the Chapter Council/EXCOM. Appointed officers may be removed from office by the President or by majority vote of the Chapter Council/EXCOM.
Section 3. Vacancies. In case of vacancy in any office, it shall be filled by appointment of the President for the remainder of the unexpired term and thereafter until a successor is elected, except that in the case of vacancy occurring in the office of President, the office shall be assumed by the Executive Vice President.
ARTICLE VIII
CHAPTER COUNCIL/EXECUTIVE COMMITTEE (EXCOM)
Section 1. Membership. The Chapter officers and Chapter Council/EXCOM members shall comprise the Chapter Council/EXCOM.
Section 2. Duties. Between Chapter meetings, the administrative power of the Chapter shall be vested in the Chapter Council/EXCOM. In addition to such powers as are specifically conferred upon it by the Constitution and Bylaws, the Chapter Council/EXCOM shall be responsible for the general management of the affairs of the Chapter and may make such regulations as it deems advisable, not inconsistent with its governing documents. It shall keep a written report of its proceedings and shall make a written report of its activities.
Section 3. Meetings. The Chapter Council/EXCOM shall meet monthly.
Section 4. Quorum. A majority of the members of the Chapter Council/EXCOM shall constitute a quorum. Absent members shall be counted as present at special meetings, provided the vote in writing of such absent members is received by the Secretary prior to the meeting.
ARTICLE IX
NOMINATING COMMITTEE
Section 1. Membership. The Nominating Committee shall consist of 3-5 members who shall be appointed by the President.
Section 2. Quorum. A quorum of the Nominating Committee shall consist of a majority of its members.
ARTICLE X
COMMITTEES
Section 1. Standing Committees. The standing committees of the Chapter shall be Aerospace Education, Awards, Community Partners, Government Affairs, and Membership Support.
Section 2. Special Committees. Special committees may be created by the Chapter Council/EXCOM, the President, or at the annual membership meeting.
Section 3. Meetings. Each committee shall hold meetings at such times as may be specified by its chairman, by the President, by the Chapter Council/EXCOM, or upon the request in writing of a majority of its members. Due notice shall be given to committee members prior to each meeting.
Section 4. Reports. Each committee shall keep a record of its proceedings and shall make a written report of its activities as may be required by the President or the Chapter Council/EXCOM.
Section 5. Duties. The respective powers and duties of such committees shall be defined when each committee is created. Each committee shall be charged with the duties assigned to it by the Constitution and Bylaws, by the President, or by the Chapter Council/EXCOM. Any question which may arise as to the jurisdiction of a committee shall be determined by the President.
ARTICLE XI
DELEGATES TO STATE CONVENTION
Delegates to the State Convention shall be as prescribed in the State Organization Constitution and Bylaws. The Chapter President and other Chapter delegates shall be chosen at the Chapter meeting held immediately prior to the State Convention and in time to meet the registration of the State Organization.
ARTICLE XII
DISCIPLINE
Section 1. Complaints against the Chapter or elected or appointed officers of the Chapter shall be handled as specified in Article XV of the Air Force Association Constitution and in the Operations and Procedures Manual under Disciplinary Procedures.
Section 2. This Chapter shall not enter into any agreements, leases or other commitments or involvements of any kind or nature whatsoever, the direct or indirect effect of which shall be legally to obligate or constrain the Air Force Association, without the prior written approval of the President of the Air Force Association; nor shall they engage in any activity contrary to, or inconsistent with, the objectives or policies of the Air Force Association.
ARTICLE XIII
PARLIAMENTARY AUTHORITY
The rules contained in Robert’s Rules of Order Newly Revised shall govern the Chapter in all cases to which they are applicable and in which they are not inconsistent with the Constitutions and Bylaws and any special rules of order the Chapter may adopt.
ARTICLE XIV
AMENDMENTS
This Constitution and Bylaws may be amended by a two-thirds vote of the voting members present at a Chapter meeting, provided that notice of the proposed amendment shall have been given by the Secretary to all members at least thirty (30) days prior to the meeting.
Adopted __________________
(Original date)
ENDORSEMENTS
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State President Date
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Region President Date
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AFA Constitution Committee Date